Landlords and Rental Property Inspections

Landlords and Rental Property Inspections

Category Home and Property Tips

Landlords have a valid and legitimate right to inspect their rental properties from time to time. Landlords hold properties as valuable assets (be it a single property of part of a portfolio).  A regular property inspection ensures the property's upkeep, identifies potential maintenance issues, and verifies compliance with lease terms. However, this right must be exercised with respect to the tenant, be carried out responsibly, and within the parameters of the rental contract.   

The property serves as a source of income for the landlord, and although they may not reside in it, it must still attract and retain quality tenants. Naturally, every landlord aims to preserve the value of their investment and the rental income it generates.

Why Landlords Inspect

As mentioned, landlords need to look after their asset. Too often a landlord will only see the state of the property once the tenant is moving / has moved out. In certain instances, tenants have left the property in a state of disrepair and neglect - damaged fittings and dead gardens.

• Property Maintenance: Regular inspections help identify wear and tear, plumbing and electrical issues, or garden and yard care issues before they become costly problems.  
• Lease Compliance: Landlords can verify that tenants are abiding by the terms of the lease, such as pet restrictions, smoking policies, or occupancy limits.
• Security Checks: Inspections can help the landlord look at security aspects of their property. Gate motors, electric fence and alarm fittings can all be checked.  

Tenant Rights and Considerations
While landlords have the right to perform inspections, tenants also have specific rights and expectations that should be outlined in the rental agreement.

• Advance Notice: Landlords are required to provide tenants with adequate notice before conducting inspections. This notice should be given in a manner similar to how business appointments are scheduled, allowing tenants time to prepare and maintain their privacy.
• Privacy Respect: Inspections should be carried out in a respectful way, ensuring minimal intrusion into private spaces or personal property.
• Authorisation for Repairs: If the tenant carries out repairs and expects to be refunded for the work, such work should be authorised prior to being carried out, and in writing from the landlord.

Balancing Landlord and Tenant Rights

To strike a balance between landlord and tenant rights, consider the following:

• Clearly Defined Inspection Policy: A detailed inspection policy should be included in the lease agreement, outlining the frequency, duration, and notice period for inspections.
• Mutual Respect: Both landlords and tenants should approach inspections with mutual respect and understanding.  
• Open Communication: Open communication can help prevent misunderstandings and resolve any issues that may arise.  

Tips for Landlords

• Plan Inspections Thoughtfully: Take tenant schedules into account and aim to avoid disrupting their daily routines.
• Be On Time: Arrive punctually for scheduled inspections to reduce any inconvenience for tenants.
• Keep a Record: Document each inspection, noting any maintenance issues or lease violations.
• Offer Feedback and Communication: If needed, provide written feedback to tenants regarding any concerns or required actions. Good and regular communication will strengthen the relationship.
• Stay Flexible: Be open to rescheduling inspections if unexpected circumstances arise, ensuring tenants' needs are met.

By recognising and respecting the rights of both landlords and tenants, a positive landlord-tenant relationship can be developed, while also ensuring proper maintenance of the property and keeping the value of the asset.

Author: Seeff Properties Botswana